DAY AFTER DAY

Each weekend I plan all the things that are becoming in the week:  which ship is sailing, anchored at the road, on port operating, etc. and with this data base it is possible to schedule all the tasks

It is important to order the ship tasks based on the priorities, for example

	By Class	By Oil Company	By the own Company
	Next Annual Survey	Next Vetting	Next Internaul Audit
Ship A	03-jun	05-jul	27-may
Ship B	22-may	14-ago	25-nov
Ship C	16-jul	30-ago	10-jun
Ship D	20-dic	11-nov	23-jul

Based on these summary table you must contact the other Company departments in order to:

Procurement Department: Bring the vessels all material resources

Operations Department: Coordinate date and place of the inspection

Human Resources Department: Ensure that all the Crew has the flag and STCW documentation in order

Technical Department: Follow up the logistic, assist the vessel in order to maintain all equipment’s in service (critical and not critical) and coordinate the inspection

In reference to the Annual Survey, it’s necessary to know that all certificates are valid for a period of five years with annual renewals. At the fifth year, took place the Special Survey (dry dock) where all the certificates match with the same date, this is known as “harmonized” and begins a new five years period. Between the Annual Survey and the Special Survey there is another one: the Intermediate Survey. This one, it’s carried at the second or third annual inspections.

Please consider the following: for each Annual Survey there is a period of three month before and after the exact survey date called “window”. This is a period of time since you can initiate the survey and the last day you have to finish it. Look the next picture: