Each weekend I plan
all the things that are becoming in the week: which ship is sailing, anchored at the road,
on port operating, etc. and with this data base it is possible to schedule all
the tasks
It is important to
order the ship tasks based on the priorities, for example
|
By
Class
|
By
Oil Company
|
By
the own Company
|
|
Next Annual Survey
|
Next Vetting
|
Next Internaul Audit
|
Ship A
|
03-jun
|
05-jul
|
27-may
|
Ship B
|
22-may
|
14-ago
|
25-nov
|
Ship C
|
16-jul
|
30-ago
|
10-jun
|
Ship D
|
20-dic
|
11-nov
|
23-jul
|
Based on these
summary table you must contact the other Company departments in order to:
Procurement Department: Bring the vessels all material resources
Operations Department: Coordinate date and place of the inspection
Human Resources Department: Ensure that all the Crew has the flag and STCW documentation in order
Technical Department: Follow up the logistic, assist the vessel in order to maintain all equipment’s
in service (critical and not critical) and coordinate the inspection
In reference to the Annual
Survey, it’s necessary to know that all certificates are valid for a
period of five years with annual renewals. At the fifth year, took place the Special
Survey (dry dock) where all the certificates match with the same date,
this is known as “harmonized” and begins a new five years period. Between the
Annual Survey and the Special Survey there is another one: the Intermediate
Survey. This one, it’s carried at the second or third annual
inspections.
Please consider the
following: for each Annual Survey there is a period of three month before and
after the exact survey date called “window”. This is a period of time since you
can initiate the survey and the last day you have to finish it. Look the next
picture: